Privacy Policy
This Privacy Policy describes the types of information collected by tuqazlorip when individuals use the site or submit inquiries, how that information is used, and how it is stored and protected. The diary presents descriptive records of environmental observations; the policy focuses on handling contact and metadata associated with inquiries and interface preferences. The policy explains cookie usage, the kinds of minimal data retained for administrative purposes, and the channels available for questions or requests regarding personal data. Contact details and the visiting address are included below for formal requests. The approach is informational and neutral: it documents processing practices used to support descriptive archive access and administrative coordination.
Scope and purpose of processing
tuqazlorip collects and processes limited categories of personal data for specific informational and administrative purposes. The primary purposes are: to respond to inquiries submitted via the contact form; to coordinate access to archival records and site visits; and to remember non-essential interface preferences if consent is provided. Collected data supports archival access and administrative tracking of requests. The site does not publish personal data beyond contact details when necessary to fulfil an inquiry or arrange access. The project does not perform profiling or automated decision-making based on personal data. When photographs or observational records include identifiable personal data from the public realm, such instances are recorded only as part of the descriptive archive and are handled in line with applicable law. The processing basis for contact data is the legitimate interest in responding to requests and the necessity to perform administrative tasks associated with managing archival material. For non-essential cookies where consent is requested, explicit consent is used as the legal basis prior to storing those cookies. The policy lists retention periods and rights available to data subjects in subsequent sections.
Information collected and how it is used
Information collected via the inquiry form includes name, email address, optional phone number, subject, and a descriptive message about the requested archival material. This information is used to identify relevant records, to clarify requests, and to arrange access or transmission of descriptive materials when appropriate. Metadata associated with inquiries (timestamps and optional sequence references provided by the inquirer) is retained to support administrative tracking and to locate the referenced archive items. The site stores minimal logs required for site operation; these logs are used for security and uptime purposes and are not used for behavioural profiling. Image files referenced in archive entries are sourced from verified stock providers or from project-owned photographs; metadata associated with these files is maintained for archival provenance. The project does not share personal contact data with third parties except where necessary to fulfil the request (for example, when coordinating courier services for material transfer), or where required by law. Any such sharing is recorded and limited to the minimum information necessary for the specific administrative purpose.
Cookies and similar technologies
The site uses minimal cookies for two categories: essential interface cookies required for basic navigation and state management, and optional non-essential cookies used solely to remember user interface preferences and cookie consent choices. Essential cookies enable features such as the mobile menu state and session-related behaviour; these are necessary for the site to function and are set without requiring consent. Non-essential cookies are only set if a visitor explicitly accepts them via the cookie banner. These cookies are limited to storing preference values and do not record navigation activity beyond the preference state. No analytics cookies that track users across sites are used by default. Visitors may reject non-essential cookies via the cookie banner; the banner remains visible until an explicit selection is made. The policy describes how to clear cookies using browser controls and how to change preferences after the initial selection. If the project introduces additional cookie types in the future, the banner and this policy will be updated accordingly.
Data retention, access and security
Personal data submitted through the inquiry form is retained only as long as necessary to respond to the request and to complete any administrative follow-up. Typical retention for contact records is up to three years unless a longer retention is required to complete a matter requested by the inquirer. Metadata and archival references may be retained as part of the permanent descriptive archive for provenance, but personal contact details are removed from public records unless the individual agrees to publication. Access to stored contact information is limited to project personnel responsible for administration and archival coordination. The project uses reasonable technical and organisational measures to protect stored data, including encrypted transmission for form submissions, access control for storage systems, and regular review of access permissions. Despite these measures, no system is entirely risk-free; the policy lists contact channels for reporting suspected breaches and for requesting further detail about security measures. Requests to access, rectify, or erase personal data are handled in line with applicable legal frameworks and are described below under rights and remedies.
Rights, enquiries and contact
Individuals may contact the project to exercise rights such as access, rectification, restriction of processing, or erasure of personal data where applicable by law. To request access to or correction of personal data held in administrative records, provide sufficient identifying detail and the contact used in the original inquiry. The project will acknowledge receipt of rights requests and respond within a reasonable timeframe as required by applicable law. If additional verification is required to confirm identity, the project will request minimal information necessary for verification. For privacy enquiries, data subject requests, or reports of security incidents, use the following contact details: Postal: 142 Meridian Lane, Building 5, Brightford, BF12 4QD, United Kingdom. Phone: +44 20 3550 0199. Email: [email protected]. If an individual remains unsatisfied after following internal complaint channels, they may contact the relevant supervisory authority for data protection in their jurisdiction. The project will cooperate with lawful requests from authorities and will endeavor to inform individuals where disclosure of their data is compelled by law, unless prohibited from doing so by the requesting authority.
Changes to this policy
This Privacy Policy is reviewed periodically to reflect changes in processing practices, legal requirements, or site functionality. If material changes are made that affect how personal data is collected or used, the site will display an updated notice and the revised policy will be published at this URL. For significant changes, the project may notify subscribers or previous contacts using the contact details they provided, when feasible, to ensure transparency about new processing purposes or rights. The effective date of the policy is recorded at the top of the document. Should you have questions about any part of this policy or about the practical application of these practices to archived records, contact the project using the details provided in the Rights and contact section above.